User Types & Roles

Odyssey Administration: User Types & Roles

Managing who can view, edit, or control your digital archive is essential for maintaining data security and maintaining workflow integrity. Odyssey provides three primary user roles within the system; each designed for specific operational needs.

Standard User Roles

• Owner: Grants full administrative and editing capabilities across the entire Odyssey account. Owners can manage account-level settings, invite and edit user profiles, configure integration permissions, and modify or delete any digital assets, metadata, and site configurations.

• User: Designed for core team members and content managers. Users hold full editing capabilities for metadata, collections, containers, items, and digital asset uploads, but lack top-level administrative authority.

• Reader: A restricted access role providing read-only/viewing capabilities. Readers can navigate and view internal catalog records and assets within the Odyssey administrative interface but cannot add, edit, or delete any content.

Managing User Accounts & Security

• Editing User Profiles: Account administrators can manage existing users by navigating to Administration > Users and clicking the pencil (edit) icon next to a user's record. Individual users can also access their own profile settings directly from the Account menu in the top-right corner of the Dashboard.

• Role & Status Updates: Within the Edit User view, administrators can update a team member's role (Owner, User, or Reader) or adjust the active state of their account using the provided drop-down menus.

• Password & Security Management: Users can update their login credentials by selecting the Change Password option within their user edit screen.

• Authentication & Drive Integration: Odyssey supports multi-factor authentication (MFA) for enhanced account security, as well as single sign-on via Google or Microsoft OAuth. Google Drive integration permissions—required for spreadsheet imports and exports—are also managed directly from this screen.